Share the agenda with your colleagues so that everyone can add their own topics and take note of the content.

Collaborative agendas 

This feature enables you to prepare your agenda in advance and automate its structure for future meetings. Topics to be reviewed or postponed are programmed.

Recurring topics

After a meeting, share and archive the minutes directly on WEDO.

Sharing minutes

Keep control over the duration of your meetings by setting the time allocated to each topic on your agenda.

Meeting time management

WEDO enables you to digitally sign all your reports with legal validity. You can choose from 3 standards - SES, AES and QES (equivalent to handwritten signature).

Legally valid electronic signature

Our Voting module makes it easy to collect votes and pass decisions at your meetings.

Digital voting

Instantly see which tasks have been completed and which remain to be done from one meeting to the next.

Follow-up on tasks during meetings

From your mailbox, transfer a message to WEDO to deal with the subject in a meeting.


Email to topic

Tasks created in meetings feature a link in their details pane, giving one-click access to the relevant topic. This allows you to view the task in context.

Task/meeting link

Delegate tasks to your team members, specifying deadlines, attaching files and any other relevant information.

Delegate tasks

Save checklist templates for your recurring processes, then track their progress in real time.

Checklists

The dependency between tasks determines the order in which activities need to be executed. It can be used to mark a task as blocking another task, or as being blocked by another task.

Task dependency

Convert your emails into tasks, so you can unclutter your inbox and deal efficiently with all the requests you receive.

Email to task

Add custom fields in the task details pane to specify and structure information.

Custom fields

Subtasks allow you to split up your tasks. You can assign individual steps to different members of your team.

Advanced subtasks

Create customized task filters for a clear, selective view.

Custom filters

Synchronize tasks with Outlook, Gmail, iCal and all other ICS-compatible calendars.

Calendar sync

Communicate with your colleagues in the right context thanks to comments in tasks.

Comments on tasks

WEDO manages conflicts between different versions of the same file. Versions can be downloaded, restored or deleted.

Versioning

This feature provides a visual and temporal projection of your tasks, as well as the progress of the various activities that make up a project. 

Gantt chart

Collaborate with your customers and external service providers by inviting them to join your WEDO network, free of charge. 

External users

Manage your customer or project portfolio in a structured way. 

Project portfolio

Each workspace lets you share files with the members concerned.

File sharing

Create your own custom integrations using our public API.

Our experts will help you set up your network and provide training to help your team get to grips with WEDO.

Set-up & training

Horizontal management: visualize the distribution of roles in your organization with the governance module.

Circles and Roles

WEDO is hosted by Exoscale, a Swiss-based hosting provider. The datacenters are located in Zurich and Geneva. They are ISO/IEC 27001 certified.

Hosted in Switzerland

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![sécurité données de santé](https://wedo-assets.sos-ch-gva-2.exo.io/H_Ealthsector_data_privacy1_b6226a7d74.png)

## What is Health Data Hosting (HDS) certification?

HDS certification is a mandatory French standard for companies storing or processing personal health data. Introduced to ensure that sensitive data is securely hosted, protected against unauthorized access, and managed in accordance with legal and regulatory requirements, HDS certification is much more than a simple legal obligation; it represents a guarantee of quality and security in the hosting of healthcare data. Responding to the major challenges of sensitive data protection, regulatory compliance and user confidence, HDS certification is essential in the era of digitization of healthcare services, to guarantee the security and confidentiality of healthcare data.

## Why is HDS certification essential?

### Protecting sensitive data

Health data includes sensitive information about a person's state of health, treatments and medical history. A breach of this data can have serious consequences for the privacy and dignity of individuals. HDS certification ensures that hosting providers implement rigorous security measures to protect this information.

### Regulatory compliance

In France, the legislative framework surrounding the protection of healthcare data is particularly strict. HDS certification, which complies with RGPD (General Data Protection Regulation) standards and French legislation, enables healthcare establishments to meet their legal obligations in terms of data protection.

### Trust of patients and healthcare professionals

Certification offers a guarantee that data is managed professionally and securely, boosting the confidence of patients, who are increasingly concerned about the protection of their personal data. Healthcare professionals can rely on reliable hosting services for the management of medical records.

![Hébergement des données de santé](https://wedo-assets.sos-ch-gva-2.exo.io/HDS_b91b8bce98.png)

## Scope of application for HDS certification

### Field of application 1: Hosting of electronic medical records

A hospital chooses an HDS-certified provider to host its electronic medical records, thus ensuring the protection of patient data against cyber-attacks and data breaches, while guaranteeing fast and secure access to medical information by authorized personnel.

### Field of application 2: Mobile health monitoring application

A start-up develops a mobile application enabling users to track their health, set reminders to take medication, and share their health data with their doctor. By choosing an HDS-certified hosting provider, the start-up guarantees the protection of users' health data, and ensures that its application complies with current regulations.

### Field of application 3: Hosting of data transcribed into the various management software packages used by healthcare establishments

Like any business, healthcare establishments require the help of management software to ensure information and file sharing, collaboration between departments and staff, and administrative management, for example. Such software inevitably contains sensitive data, whether concerning patients or staff. It is therefore imperative that these programs host their data in an HDS-certified data center.

## WEDO: Secure administrative management software for healthcare establishments

WEDO is a secure cloud solution that enables healthcare professionals to collaborate easily. Thanks to its numerous data protection features and HDS-certified datacenter ([Exoscale](https://www.exoscale.com/compliance/hds/)), WEDO enables sensitive information to be processed, stored and communicated securely within its network. Here are just a few examples of how data can be processed using WEDO software:

**Processes and checklists**

WEDO's checklist templates unify internal processes:

- Checklists for welcoming residents
- Checklists for events
- Placement of residents in departments and cantons

**Rotating teams**

WEDO streamlines and centralizes communication between rotating teams:

- Task delegation
- Reading the activity feed to see what happened on the previous shift
- Important notifications during shift rotation
- Review of files

**Medical interviews**

WEDO keeps track of medical discussions and facilitates their retrieval:

- Bilateral interviews with patients
- Interviews with healthcare professionals
- Care meetings
- Any other sensitive meeting

**General administration and human resources**

Simple management for all the facility's professions:

- Unification of processes within the facility
- Comment system for tasks
- Easier transfer of knowledge and processes when changing employees within an administrative or care team.



Do you have questions about data security at your healthcare facility? Please [contact us](https://calendly.com/antoine-wedo/quickdemo-en).

Health data includes sensitive information about a person's state of health, treatments and medical history. HDS certification ensures that hosting providers implement rigorous security measures to protect this information.

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The importance of HDS certification in the healthcare sector

![software architecture project management](https://wedo-assets.sos-ch-gva-2.exo.io/i_Stock_1508581187_d1d980cddf.jpg)

## Architecture: collaboration at the heart of success

In the world of architecture, effective collaboration between various project partners is the key to success. Architectural firms face several major challenges in terms of project management, collaboration and communication, mainly due to the complexity and multidisciplinary nature of their projects. 

**1. Coordination of the various parties involved:** Architectural projects involve many players, such as engineers, contractors, suppliers, and customers. Effective coordination between these parties is essential to meet deadlines and budgets.
**2. Change management:** Architectural projects are subject to constant change. Managing these changes effectively without disrupting the overall workflow or deadlines can be a real challenge.
**3. Communication and information sharing:** Clear communication and effective information sharing are crucial. Misunderstandings or delays in transmitting information can lead to costly errors.
**4. On time and on budget:** Projects often have to be completed to tight deadlines and with limited budgets. Efficient management of time and resources is therefore a constant challenge.
**5. Document management:** The quantity of documents generated (drawings, specifications, contracts, etc.) is considerable, and managing them can become a headache, especially to ensure they are up-to-date and accessible to all stakeholders.
**6. Managing customer expectations:** Understanding and meeting customer expectations, while managing technical and budgetary constraints, is essential to project success.

These challenges call for innovative solutions and adapted tools to facilitate project management, collaboration, and communication within architecture firms. The ability to overcome these obstacles determines the quality of the final work and customer satisfaction. 

## Case study: Sarch architects in Zürich

Faced with these challenges, the architectural firm [Sarch](https://www.s-arch.ch/) found WEDO the ideal solution for optimizing its project management. We immerse ourselves in the day-to-day work of Marc Schulz and his team, who use WEDO to manage the complex coordination inherent in the realization of architectural projects.

![Marc Schulz, Architect](https://wedo-assets.sos-ch-gva-2.exo.io/Architecture_en_9f63f6de9a.png)


### Why did you choose WEDO and what other solutions did you consider?

We chose WEDO because it's developed and hosted in Switzerland. Previously, we had considered other solutions such as Meetingbooster and iMeetingX, but in the end, WEDO's local solution convinced us.

### What challenges were you looking to overcome with the integration of WEDO?

The biggest challenge in our workflow was to have an overview of tasks in all meetings and to involve all participants. WEDO proved to be the solution for this, as it enables us to manage all tasks centrally and assign them to the relevant participants.

The features we like best about WEDO are the ability to import tasks from previous protocols and assign them to participants. We've even used the API and webhook to transfer tasks directly into our central CRM software.

### What major improvements have you seen in terms of processes, collaboration and productivity since integrating WEDO?

The use of WEDO has had a positive impact on the efficiency and productivity of our work processes, particularly for the rapid drafting of meeting minutes.

WEDO has improved our working methods by enabling better collaboration and encouraging participants to complete their tasks via the platform.

Although we have no concrete figures or metrics to demonstrate WEDO's impact, we mainly use the platform for file notes and meeting minutes. The PDF export function is particularly useful for participants who prefer to read the minutes offline.

Overall, we would recommend WEDO to other companies or professionals in our industry, as it offers an effective way of keeping track of tasks, outstanding issues and decisions in minutes.

### How do you interact with your partners in WEDO?

WEDO enables us to integrate our partners into our project monitoring and to interact directly with them. Companies and outsiders have reacted positively to WEDO, even if some were skeptical about web-based solutions. Collaboration is easy and centralized in one place.

![Swiss hosted software](https://wedo-assets.sos-ch-gva-2.exo.io/Architecture3_946d4abea3.png)


## How can WEDO improve architectural project management?

**Meeting management:** Prepare meetings as a team, take minutes in real time and track the tasks assigned to your colleagues.

**Task management:** Create workspaces for your projects, departments and teams, then share tasks with colleagues and partners.

**Recurring procedures:** Save templates for your proceedings then follow the progress of your checklists in real time.

**Project management:** Create project workspaces, organize meetings, assign tasks and share files with project members.


[Discover all WEDO features](https://wedo.com/features)

In the world of architecture, effective collaboration between various project partners is the key to success. Faced with these challenges, the architectural firm Sarch found WEDO the ideal solution for optimizing its project management. 

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Architectural firms: the challenge of multidisciplinary projects

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others. Faced with these challenges, they often find themselves overwhelmed by routine, repetitive responsibilities. We immersed ourselves in the daily lives of 6 executive assistants who use the WEDO platform to understand the workings of their organization, the challenges they face, and the tools they have put in place to facilitate their management.

According to our study, the most time-consuming tasks for executive assistants revolve mainly around administrative functions. These activities, while necessary, tend to monopolize a significant proportion of their working time, preventing them from concentrating fully on more crucial aspects of their role, such as operational and strategic development.

Among the most time-consuming tasks in their job descriptions, the executive assistants surveyed identify the following:

**1. Meeting preparation:** preparing agendas and presentation documents, taking and sharing minutes, following up on decisions and tasks delegated at meetings,

**2. Diary management and meeting organization:** planning and coordination of appointments, team meetings, and conferences, taking care to avoid scheduling conflicts,
**3. Document preparation and management:** drafting, proofreading, and organizing important documents such as reports, presentations, correspondence and contracts,

**4. Project coordination:** managing and following up on specific projects, liaising between different departments, and meeting deadlines.

Internal and external communications, administrative support, and human resources management closely follow those.

## How to lighten the administrative load for an executive assistant?

When asked what tools were used to monitor collaboration before WEDO was integrated, the most common programs were Outlook, Word (for taking minutes), and Excel. However, these tools had significant limitations. Respondents reported difficulties related to the cross-functionality of information between different team members. For example, these tools were not conducive to **active, real-time collaboration when taking PVs**, making this task often cumbersome and time-consuming, and necessitating numerous round-trips. The systematic use of e-mail to distribute these documents wasted considerable time without guaranteeing effective communication.

Furthermore, the limited nature of these tools prevented efficient tracking of tasks and projects. Users faced significant challenges maintaining a clear, up-to-date overview of projects. In short, although these tools are widespread and familiar, their use in team collaboration and project management needs to be improved.

This situation underlines the importance of cross-functional tools and solutions to lighten the administrative workload. With the implementation of WEDO, the executive assistants surveyed were able to optimize their administrative processes.

### 1. Meeting preparation and management

![computerized agenda for real-time note-taking](https://wedo-assets.sos-ch-gva-2.exo.io/reunion_ENEN_aad2ef7f0e.png)

One of the most time-consuming aspects of the job is the preparation of meetings. With WEDO, executive assistants benefit from automated management and considerable time savings in preparation and follow-up. The platform enables uniform management of minutes, clear distribution of post-meeting tasks, and automatic tracking of topics from one session to the next. Users report an average time saving of 55% for these tasks.

![save time spent on meetings](https://wedo-assets.sos-ch-gva-2.exo.io/55_ENEN_83c8604c19.png)

WEDO's meeting module lets you integrate blocks of paragraphs, tasks, file attachments, personal notes, votes and signatures, among others.

![testimonial Regula Oberdorfer](https://wedo-assets.sos-ch-gva-2.exo.io/Regula_Oberdorfer_ENEN_1a54d3c30f.png)

### 2. Project management and task tracking

![efficient task management](https://wedo-assets.sos-ch-gva-2.exo.io/tasks_ENEN_be99588a59.png)

Project management and tracking represent another major challenge. WEDO simplifies this task by offering clear delegation possibilities, the creation of checklist templates to standardize processes, and real-time task tracking. This leads to better prioritization and more efficient day-to-day management.

![testimonials Aline Volery and Nicole Thalmann](https://wedo-assets.sos-ch-gva-2.exo.io/testimonials_Aline_et_Nicole_ENEN_11a8dc6cff.png)

### Use case: facilitating HR processes and the transmission of specifications

When executive assistants are involved in HR processes, the integration of WEDO proves to be a major asset. The platform makes it possible to standardize on-boarding and off-boarding procedures by means of specific checklists. These checklists, drawn up for each stage of the process, automatically assign the relevant tasks to the team members concerned. This method ensures structured, efficient management of personnel transitions, eliminating the operational uncertainties often associated with the question "What steps should I take?".

By simplifying these processes, WEDO not only eases the workload for HR managers, but also contributes to a clear, documented handover of tasks and knowledge from one employee to the next.

![simplified hr processes](https://wedo-assets.sos-ch-gva-2.exo.io/Modeles_checklists_ENEN_fdf58af70f.png)

One of the decisive advantages of WEDO, highlighted by our management assistants, is the ease with which recruitment interviews can be documented in real time. Each exchange can be recorded directly in a standardized (and customized if required) agenda, enabling these interactions to be saved methodically and instantaneously.

### 4. Transmission of information

WEDO lets you link documents to tasks or meetings, ensuring that all the necessary information is in the right place. Global search makes it easy to retrieve documents, and to find a specific file based on a keyword found in the PDF file.

In terms of communication, WEDO users particularly appreciate the immediate visibility of entries and the ability to restrict access to certain information.

![Alexandra Locher](https://wedo-assets.sos-ch-gva-2.exo.io/Alexandra_locher_ENEN_e53527e95c.png)

**We asked our users to rate the platform on a scale of 1 to 10, to qualify the positive impact WEDO has on their daily tasks.**

![Best collaborative software for executive assistant productivity and organizations](https://wedo-assets.sos-ch-gva-2.exo.io/preparation_reunion_note_ENEN_1_d92c7629a1.png)

![Alicia Aubert](https://wedo-assets.sos-ch-gva-2.exo.io/Alicia_Aubert_ENEN_5d3644b8f7.png)

Executive assistants can greatly ease their workload by equipping themselves with a collaborative platform. Do you have any questions or doubts about WEDO's compatibility with your needs? We'll be happy to give you a short 30-minute demonstration.

::button-primary[Try WEDO for free]{link="/signup"}

::button-primary[Schedule a live demo]{link="/demo"}

In the fast-paced world of administrative management, executive assistants play a crucial role. The Swiss army knives of any organization juggle many tasks and deadlines while supervising those of others

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